Registrar Directorate

Yonatan Mulushoa Sileshi (Ph.D.)

Contact Information:
Phone: +251911434292

 Email: This email address is being protected from spambots. You need JavaScript enabled to view it. OR This email address is being protected from spambots. You need JavaScript enabled to view it.

Objectives/Goals

Primary Objective: The main goal of the Registrar Director position is to oversee and manage all academic records, student registration, enrollment processes, and institutional compliance with educational policies and regulations. The registrar ensures the integrity, security, and accuracy of student records, facilitates efficient academic calendars, issuing Degree and supports institutional goals by providing data for decision-making. Additionally, the registrar plays a crucial role in enhancing student services, improving administrative efficiency, and ensuring adherence to university policies and government regulations.

 Development Goals:

The specific long-term career growth and skill development objectives for the Registrar Director position:

1. Institutional Efficiency & Digital Transformation

• Implement and enhance automated student record systems to improve efficiency and reduce administrative burdens.
• Develop and integrate online registration, grading, and transcript request systems to enhance accessibility.
• Ensure the security and integrity of student data by adopting modern database management and cyber security practices.

2. Policy Development & Compliance

• Strengthen institutional policies to align with national and international higher education regulations.
• Establish transparent academic governance structures to ensure fairness and efficiency in student-related decisions.
• Regularly update policies to accommodate emerging educational trends, such as credit transfers, distance learning, and competency-based education.

3. Data Management & Decision Support

• Develop a data-driven culture by implementing analytical tools for tracking student performance, retention, and graduation rates.
• Enhance reporting systems to support university leadership in making evidence-based decisions.
• Train staff on data management best practices to improve the accuracy and reliability of student records.

4. Student-Centered Services & Experience Improvement

• Enhance customer service strategies to improve student and faculty experiences with registration, grading, and transcripts.
• Introduce streamlined communication channels for students to access registrar services quickly and effectively.
• Support initiatives that promote student retention and graduation success through better advising and academic tracking.

5. Professional Development & Capacity Building

• Foster a culture of continuous learning and development among registrar staff through training and certifications.
• Participate in regional and international registrar associations to stay updated on best practices and new trends.
• Encourage the use of technology and innovative administrative approaches to improve service delivery.

6. Interdepartmental Collaboration & Institutional Growth

• Strengthen partnerships with academic departments, finance, admissions, and student affairs to ensure seamless operations.
• Contribute to strategic planning initiatives that align registrar services with the university’s long-term vision.
• Support faculty and administrative staff by providing accurate data and efficient registration services

Duties and Responsibilities of the Registrar Director

1. Academic Records Management: Oversee the accurate and secure maintenance of student academic records, transcripts, and enrollment data in compliance with university policies and national education regulations.
2. Registration and Enrollment Services: Plan, implement, and supervise student registration, course enrollment, add/drop processes, and withdrawal procedures for all academic programs.
3. Curriculum Implementation Support: Coordinate with academic departments to ensure proper implementation of approved curricula, course offerings, schedules, and prerequisites.
4. Graduation Coordination: Manage the graduation process, including verifying degree requirements, preparing graduation lists, and issuing degrees, diplomas, and academic transcripts.
5. Data Reporting and Analysis: Generate accurate academic and enrollment reports for internal decision-making and external stakeholders such as the Ministry of Education.
6. Policy Development and Enforcement: Develop and enforce academic rules, regulations, and procedures related to registration, grading, academic status, and student progression.
7. Student Information System Administration: Maintain and enhance the university's student information management systems to ensure effective data handling, security, and accessibility.
8. Advising and Communication: Provide guidance to students, faculty, and staff regarding academic policies, registration procedures, and graduation requirements.
9. Records Verification and Certification: Authenticate and provide certified academic documents to graduates, alumni, employers, and other institutions upon request.
10. Team Leadership and Capacity Building: Lead and supervise registrar office staff, conduct regular training, and promote continuous improvement in service delivery.
11. Collaboration and Coordination: Work closely with academic colleges, administrative offices, and external bodies to support institutional goals and ensure smooth academic operations.