Project Office Manager

Tesfahun Gebru Degefie

Contact Information:
Phone: +251916278749

Email: This email address is being protected from spambots. You need JavaScript enabled to view it. OR This email address is being protected from spambots. You need JavaScript enabled to view it.

Objectives/Goals

1. Coordinate and oversee the planning, execution, and completion of construction, infrastructure, and development projects within the university.
2. Ensure effective resource management including budget, time, and manpower for the successful delivery of projects.
3. Facilitate smooth communication and collaboration among stakeholders, contractors, consultants, and university management.
4. Maintain high standards of quality, safety, and environmental compliance throughout all projects.
5. Support the university’s strategic plan by ensuring timely completion of infrastructure and facility development.
6. Monitor and report progress to university leadership and provide recommendations for improved project delivery.

Development Goals: The Project Manager is committed to achieving the following development goals:

1. Enhancing sustainable, safe, and high-quality construction practices.
2. Implementing cost-effective project management approaches to maximize resource utilization.
3. Focusing on customer satisfaction by delivering infrastructure projects that meet the needs and expectations of the university community.

 Duties and Responsibilities:

The Project Manager is responsible for planning, designing, procuring, constructing, and repairing the university’s physical infrastructure projects, ensuring that all activities are completed efficiently, within budget, on time, and to the required quality standards.

Planning and Organization

• Prepare detailed project plans, schedules, and budgets.
• Define project scope, goals, deliverables, and performance standards.
• Organize and lead regular project meetings with relevant stakeholders.

Project Implementation and Supervision

• Oversee the day-to-day management of ongoing construction and infrastructure projects.
• Supervise contractors, consultants, and site supervisors, ensuring adherence to plans, standards, and safety protocols.
• Ensure all projects are executed within budget, on time, and at the required quality level.

Monitoring, Evaluation, and Reporting

• Track project progress, identify potential risks or delays, and implement corrective actions.
• Prepare and submit regular progress reports to the university management and other relevant bodies.
• Evaluate project outcomes against initial objectives and recommend improvements for future projects.

Financial Management

• Monitor project expenditures and ensure cost control and budget compliance.
• Verify and approve payment requests, contractor invoices, and other project-related financial documents.

 Stakeholder Management

• Maintain good relationships with internal and external stakeholders, including contractors, consultants, university departments, and government bodies.
• Facilitate effective communication and problem-solving among project participants.

Documentation and Compliance

• Ensure proper documentation of all project-related materials including contracts, plans, permits, and reports.
• Comply with legal, environmental, and safety standards in all project activities.

Resource Management

• Coordinate and manage project teams, assigning responsibilities and monitoring performance.
• Ensure efficient use of materials, equipment, and human resources.